Polpo Group Real Estate

Internal FAQs

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Application & Screening

How much is the application fee?

The application fee is $50 per applicant. This covers the cost of background, credit, and criminal screening.

Is there a background check?

Yes. A background check is part of the application process for all applicants. Everyone 18 and older who will be living in the unit must submit an application and pass a background check.

What are the income requirements?

We require gross income of at least 3x the monthly rent. This applies to all income types, including Social Security, disability, pensions, and other fixed-income sources — the income just needs to meet the 3x threshold.

For applicants whose income is primarily tips or cash-based (e.g., servers), we may review bank deposit history to verify income.

What if I just started a new job and don't have pay stubs yet?

If you just started a new job and don't have pay stubs yet, we can accept an official offer letter from your employer as proof of income. The offer letter should include your start date and pay rate or salary, and should be on company letterhead or from an official company email. We may follow up with your employer to verify the information.

What are the credit requirements? How much is the security deposit?

Security deposit is based on your credit score:

  • 611 or higher: 1 month security deposit
  • 551–610: 1.5 months security deposit
  • 401–550: 2 months security deposit
  • 400 or below: requires a co-applicant with higher credit to co-sign
What if I have no credit history?

No credit history is not a disqualifier. If your income meets the 3x rent requirement, we won't hold a lack of credit against you.

Do you accept applicants with prior evictions?

We do not accept any evictions that appear on your record within the last 10 years. If an eviction has been sealed by a court, it is not on the record and will not count against you.

Do you accept felons?

We accept up to Level 6 felonies with the exception of manufacturing or distribution of drugs, anything involving bodily injury, or being on the sex offender list.

Does everyone living in the unit need to be on the lease?

Yes. Everyone 18 and older must be on the lease, submit an application, and pass a background check. The application fee is $50 per applicant.

All lease signers are equally responsible for rent and lease terms. Dependents of a tenant (e.g., a minor child) do not need to be on the lease, but any adult 18+ who is not a dependent must sign.

Pets & Animals

Do you accept pets? How much are pet fees?

We charge an initial fee of $250 for the first pet and $25 monthly. For an additional pet, we charge $100 and $25 per month.

Do you allow emotional support animals (ESAs)?

Yes. Under the Fair Housing Act, emotional support animals are a reasonable accommodation for tenants with a disability-related need. ESAs are not considered pets — no pet fee, pet deposit, or pet rent applies.

To request an ESA accommodation, we ask for a letter from a licensed healthcare provider who has an established therapeutic relationship with you. The letter should confirm that you have a disability and that the animal provides necessary emotional support. We do not need to know your specific diagnosis.

Tenants are responsible for any damage caused by their ESA, which would be handled the same as any other lease damage.

We review ESA requests promptly and on a case-by-case basis.

Do you allow service animals?

Yes. Service animals are not considered pets and are welcome at all of our properties at no additional charge — no pet fee, pet deposit, or pet rent applies. A service animal is a dog (or in some cases a miniature horse) individually trained to perform tasks for a person with a disability. We do not require documentation for service animals when the disability and task are apparent.

Tenants are responsible for any damage caused by their service animal, which would be handled the same as any other lease damage.

Rent & Living Costs

What utilities am I responsible for? What are the average costs?

Tenants are responsible for all utilities. The specifics vary by property — ask about your building for details.

2445 Fairfield Avenue

Electric is in your name — you'll set that up directly with the electric company.

The remaining utilities (common electric, gas, water, sewer, and trash) are in the company name. We bill back your portion based on unit size:

  • 1 bedroom: approximately $100/month
  • 2 bedroom: approximately $120/month
  • 3 bedroom: approximately $150/month

Internet is provided by the building through a bulk Xfinity plan. It's billed as a lease fee of $59.50/month.

Do you require renters insurance?

Yes. If you do not have your own renters insurance uploaded to the portal, we will automatically charge your account $10.50 monthly for $100,000 worth of Liability Coverage. This just covers the dwelling, not your personal property.

Do you accept Section 8 or housing vouchers?

We do not currently take Section 8. However, we do accept housing vouchers from Fort Wayne Housing Authority and YWCA.

2445 Fairfield Avenue

What are the differences between floors at 2445 Fairfield Ave?

First floor units have stainless steel appliances, quartzite countertops, and tiled bath surrounds.

Second and third floor units have white appliances, butcher block countertops, and white bath surrounds.

How does internet work? Can I use my own provider?

We have a bulk internet plan with Xfinity. Tenants are required to use this plan — you cannot bring in your own internet provider.

You'll go to Xfinity to set up an account and get your router, but you don't pay them directly. Instead, you pay us $59.50 per month, which is added as a separate line item on your lease ledger.

Is parking available? How much does it cost?

We have paid parking available. Spots in the back of the parking lot are $45 per spot per month, or in the garage for $75 per spot per month.

Is there an elevator?

No.

How does the heating and air conditioning work?

The units have mini-split systems for heating and air conditioning. There is one in each bedroom and the living room. They are controlled with the remote mounted on the wall.